Policy 920 - Use of School District Facilities and Equipment

The purpose of this policy is to provide guidelines for community use of school facilities and equipment.

The school board encourages maximum use of school facilities and equipment for community purposes if, in its judgment, that use will not interfere with use for school purposes.

A. The Director of Community Education will be responsible for the process of scheduling rooms and special areas for community education classes and activities planned to be offered during each session.

B. Procedures for providing publicity, registration, and collection of fees shall be the responsibility of the Community Education Department.

C. Registration fees may be structured to include a pro-rata portion of costs for custodial services that may be needed. Activities contrary to the purpose of schools or school district’s mission and vision will not be allowed in district facilities.

D. The Director of Community Education will establish a rental fee, deposit or surety bond schedule and payment procedures for the use of school facilities, grounds and equipment. Such fees may include the cost of custodial and supervisory service if deemed necessary. The District may also require a deposit or surety bond for the proper use and repair of damage to school facilities.

E. When emergencies or unusual circumstances arise that necessitate rescheduling the use of school facilities, every effort will be made to find acceptable alternative meeting space.

The Director of Community Education will be responsible for developing procedures regarding the type of equipment that is available for community use, the extent to which it may be utilized, the manner which if may be scheduled for use and any changes that may be made.

• Minn. Stat. § 123B.51 (Schoolhouses and Sites; Access for Noncurricular Purposes)

• Adopted: October 9, 2017
• Amended: March 14, 2018
• Amended: August 12, 2019
• Last Reviewed: August 12, 2019