Policy 732 - Data Request Policy - For the Subjects of Data

The purpose of this policy is for the school district to recognize its responsibility relative to collection, maintenance, and dissemination of public data as provided in state statutes.

The school district will comply with the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (MGDPA), and Minnesota Rules in responding to requests for public data.

A. The responsible authority shall prepare a written data access policy and a written policy for the rights of data subjects (including specific procedures the school district uses for access by the data subject to public or private data on individuals). The responsible authority shall update the policies each year, and at any other time as necessary to reflect changes in personnel, procedures, or other circumstances that impact the public’s ability to access data.

B. Copies of the policies shall be easily available to the public by distributing free copies to the public or by posting the policies in a conspicuous place within the school district that is easily accessible to the public or by posting them on the school district’s website.

• MN Statute Chapter 13, Minnesota Government Data Practices
• MN Stat. § 13.01 (Government Data)
• MN Stat. § 13.02 (Definitions
• MN Stat. § 13.025 (Government Entity Obligation)
• MN Stat. § 13.03 (Access to Government Data)
• MN Stat. § 13.04 (Rights of Subjects to Data)
• MN Stat. § 13.05 (Duties of Responsible Authority)
• MN Stat. § 13.32 (Educational Data)
• MN Rules Part 1205.0300 (Access to Public Data)
• MN Rules Part 1205.0400 (Access to Private Data)

• Adopted: February 9, 2015
• Amended: March 31, 2023
• Last Reviewed: March 31, 2023

• Policy 732-R Data Request Regulations
• Policy 732 - Data Request Form