Policy 703 - Annual Audit

The purpose of this policy is to provide for an annual audit of the books and records of the school district in order to comply with law, to provide a permanent record of the financial position of the school district, and to provide guidance to the school district to correct any errors and discrepancies
in its practices.

The policy of this school district is to comply with all laws relating to the annual audit of the books and records of the school district.

A. The school board shall appoint independent certified public accountants to audit, examine, and report upon the books and records of the school district. The school board may enter into a contract with a person or firm to provide the agreed upon services.

B. After the close of each fiscal year, the books, records, and accounts of the school district shall be audited by said independent certified public accountants in accordance with applicable standards and legal requirements. The superintendent and members of the administration shall cooperate with the auditors.

C. The school district shall, prior to September 15 of each year, submit unaudited financial data for the preceding year to the Commissioner of Education (Commissioner) on forms prescribed by the Commissioner. The report shall also include those items required by Minn. Stat. § 123B.14, Subd. 7.

D. The school district shall, prior to November 30 of each year, provide to the Commissioner audited financial data for the preceding fiscal year. The school district shall, prior to December 31 of each year, provide to the Commissioner and the State Auditor an audited financial statement in a form that will allow comparison with and correction of material differences in the unaudited data. The audited financial statement must also provide a
statement of assurance pertaining to compliance with uniform financial accounting and reporting standards and a copy of the management letter submitted to the school district by its auditor.

E. The audit must be conducted in compliance with generally accepted governmental auditing standards, the Federal Single Audit Act and the Minnesota Legal Compliance Guide issued by the Office of the State Auditor.

F. The school board must approve the audit report by resolution or require a further or amended report.

G. The administration shall report to the school board regarding any actions necessary to correct any deficiencies or exceptions noted in the audit.

H. The accounts and records of the school district shall also be subject to audit and inspection by the State Auditor to the extent provided in Minn. Stat. Ch. 6.

I. The annual financial report shall be made available to the public on the District’s website and/or upon request.

The Superintendent is directed to maintain an internal audit procedure to identify procedural problems, recommend fiscal controls, and improve efficiency in accounting and reporting procedures. An audit of the financial records of individual sites and programs shall be conducted regularly.

• Minn. Stat. Ch. 6 (State Auditor)
• Minn. Stat. § 123B.02 (School District Powers)
• Minn. Stat. § 123B.09 (School Board Powers)
• Minn. Stat. § 123B.14, Subd. 7 (Duties of School Board Clerk)
• Minn.Stat. § 123B.77, Subds. 2 and 3 (Audited Financial Statements; Statement for Comparison and Correction)

• Adopted: November 9, 1964
• Amended: May 12, 1986
• Reviewed: March 10, 2008
• Amended: January 9, 2006
• Amended: December 14, 2015
• Last Reviewed: January 26, 2023