Policy 631-R Technology Use Regulations

The following definitions shall be used in implementing the Technology Use Regulations.

A. District System
The District’s technology systems and networks are any configuration of hardware and software. The system includes, but is not limited, to the following: telephones, cell phones, and voicemail technologies; email accounts; servers; computer hardware, mobile devices and peripherals; software including operating system software and application software; digitized information including stored text, data files, email, digital images,
and video/audio files; internally or externally accessed databases, applications, or tools (Internet or District-server based); District provided Internet access including guest Wi-Fi; and new technologies as they become available.

A. Superintendent
The superintendent or designee shall serve as the coordinator to oversee the District System and to work with state, regional, or federal organizations as necessary to continue to provide or improve the District System. In addition, the superintendent may appoint a Director of Technology or other staff members, who shall:

1. Provide students and staff access to the District System as appropriate;

2. Protect the District System and data stored on the District System from unauthorized access, distribution, or manipulation;

3. To the extent practicable, filter, block, or otherwise prevent the use of the District System for the transmission of any comment, request, suggestion, proposal, image, or other communication which:

a. Is obscene, indecent, or sexually explicit; or

b. Is intended to promote or incite violence towards persons or property; or

c. Violates the District's policies or regulations or state or federal law regarding harassment or discrimination.

4. Prevent the unauthorized disclosure of data stored on the District System.

5. Establish procedures to audit the District System for compliance with District policies and regulations, state and federal law, and vendor contracts;

6. Establish routine procedures to make backup copies of data stored on file servers on the District System;

7. Establish procedures and policies governing access to the District System;

8. Establish procedures and policies for student, staff, and classroom Web pages and other web-based tools; and

9. Provide information for parent(s)/guardian(s) and students regarding District Technology Use Policy and Regulations

B. Building Principals
School building principals or their designees shall serve as the building-level coordinators for the District System in collaboration with the Director of Technology. They shall have the authority to approve building-level activities using the District System, subject to review by the Superintendent and the Board of Education. Principals or their designees will also oversee training of students and staff regarding the use of the District System.

C. District’s Educational Staff
The District’s educational staff shall:

1. Educate themselves about technology and how it may be used in the classroom setting to support the education of students, including participation in cybersecurity awareness training;

2. Use the District System appropriately in the classroom, including previewing resources that will be used as part of classroom instruction;

3. Supervise student’s use of technology resources in the classroom to help them learn, identify information appropriate to their age and educational levels, and evaluate and use information to meet their educational goals;

4. Shall use only district sanctioned tools;

5. Monitor, model and teach students acceptable use when accessing the District System to ensure they are abiding by the District’s policies and regulations;

6. Help to enforce copyright requirements, including teaching and monitoring copyright ethics;

7. Prevent the unauthorized disclosure of personally identifiable data or confidential data stored on the District System.

D. Staff
Staff members, including all employees, independent contractors and volunteers, may be provided access to the District System. If such access is obtained, staff members must abide by all district policies and regulations, state and federal law, and vendor contracts. If staff members obtain access to the District System from their homes or other remote locations, such use shall also be controlled by these regulations. Any data or other information downloaded or copied to a staff member’s home computer or portable storage device from the District System shall remain the property of the district. Staff members obtaining such access shall also take the required steps to prevent the unauthorized disclosure of confidential data
stored on the District System.

E. Employee Personal Use
Employees may use the district technology system for reasonable personal use, except for activities denied or prohibited in these regulations. Reasonable use is defined as use that does not interfere with your professional responsibilities. If there is a question regarding reasonable personal use, please contact your supervisor or principal.

F. Students
Students using the District System shall read (or have read and explained to them) and abide by the district’s Technology Use Policy and Regulations.

G. Parents/Guardians
There is a wide range of material available on the internet, some of which may not comport with the moral standards or values of the families of students. It is not economically nor technologically feasible for the district to prevent students from encountering certain information when they use the internet. It also is not possible to prevent students from disclosing information about themselves to others via the internet.

The district permits students to use the internet at school as part of classroom activities. Parent(s)/guardian(s) must notify the Director of Technology in writing if permission is not granted. (Notification form is available through school principal or Technology Department.) Parents or guardians who permit a student to use the internet at school: (a) recognize the risks of allowing students to access the internet; (b) are responsible for reviewing the Technology Use Policy and Regulations with the student; and (c) are responsible for teaching the student how to make wise choices regarding the use of the internet, including understanding what material is acceptable for them to review on the internet.

A. While not an exhaustive list, the following uses of the school district system and Internet resources or accounts are considered unacceptable:

1. Users will not use the school district system to access, review, upload, download, store, print, post, receive, transmit, or distribute:

a. pornographic, obscene, or sexually explicit material or other visual depictions that are harmful to minors;

b. obscene, abusive, profane, lewd, vulgar, rude, inflammatory, threatening, disrespectful, or sexually explicit language;

c. materials that use language or images that are inappropriate in the education setting or disruptive to the educational process;

d. information or materials that could cause damage or danger of disruption to the educational process;

e. materials that use language or images that advocate violence or discrimination toward other people (hate literature) or that may constitute harassment or discrimination.

2. Users will not use the school district system to knowingly or recklessly post, transmit, or distribute false or defamatory information about a person or organization, or to harass another person, or to engage in personal attacks, including prejudicial or discriminatory attacks.

3. Users will not use the school district system to engage in any illegal act or violate any local, state, or federal statute or law.

4. Users will not use the school district system to vandalize, damage, or disable the property of another person or organization, will not make deliberate attempts to degrade, disrupt equipment, software, or system performance by spreading computer viruses or by any other means, will not tamper with, modify, or change the school district system software, hardware, or wiring or take any action to violate or circumvent the school district’s security system, and will not use the school district system in such a way as to disrupt the use of the system by other users.

5. Users will not use the school district system to gain unauthorized access to information resources or to access another person’s materials, information, or files without the implied or direct permission of that person.

6. Users will not use the school district system to post private information about another person, personal contact information about themselves or other persons, or other personally identifiable information, including, but not limited to, addresses, telephone numbers, school addresses, work addresses, identification numbers, account numbers, access codes or passwords, labeled photographs, or other information that would make the individual’s identity easily traceable, and will not repost a message that was sent to the user privately without permission of the person who sent the message.

a. This paragraph does not prohibit the posting of employee contact information on school district webpages or communications between employees and other individuals when such communications are made for education-related purposes (i.e., communications with parents or other staff members related to students).

b. Employees creating or posting school-related web pages may include personal contact information about themselves on a webpage. However, employees may not post personal contact information or other personally identifiable information about students unless:

(1) such information is classified by the school district as directory information and verification is made that the school district has not received notice from a parent/guardian or eligible student that such information is not to be designated as directory information in accordance with Policy 511; or

(2) such information is not classified by the school district as directory information but written consent for release of the information to be posted has been obtained from a parent/guardian or eligible student in accordance with Policy 511. In addition, prior to posting any personal contact or personally identifiable information on a school-related webpage, employees shall obtain written approval of the content of the postings from the building administrator.

c. These prohibitions specifically prohibit a user from utilizing the school district system to post personal information about a user or another individual on social networks, including, but not limited to, social networks such as “Twitter”, “Facebook”, “Instagram”, “TikTok”, “Reddit”, and similar websites or applications.

7. Users must keep all account information on file with the designated school district official. Users will not attempt to gain unauthorized access to the school district system or any other system through the school district system, attempt to log in through another person’s account, or use computer accounts, access codes, or network identification other than those assigned to the user. Messages and records on the school district system may not be encrypted without the permission of appropriate school authorities.

8. Users will not use the school district system to violate copyright laws or usage licensing agreements, or otherwise to use another person’s property without the person’s prior approval or proper citation, including the downloading or exchanging of pirated software or copying software to or from any school computer, and will not plagiarize works they find on the Internet.

9. Users will not use the school district system for conducting business, for unauthorized commercial purposes, or for financial gain unrelated to the mission of the school district. Users will not use the school district system to offer or provide goods or services or for product advertisement. Users will not use the school district system to purchase goods or services for personal use without authorization from the appropriate school district official.

10. Users will not use the district technology system for political lobbying, unless the lobbying effort directly supports the School Board’s legislative platform. The District System may not be used to endorse political candidates.

11. Users will not use the school district system to engage in bullying or cyberbullying in violation of the school district’s Bullying Prohibition Policy 528. This prohibition includes using an technology or other electronic communication off school premises to the extent that student learning or the school environment is substantially and materially disrupted.

12. Users will not use e-communication or a technology device to:

a. take and/or post, share, distribute pictures, video, or audio recording of other students or school staff during school hours or at school sponsored events without the permission of the student, staff or administrator;

b. threaten or intimidate others or disrupts the educational process.

B. The school district has a special interest in regulating off-campus speech that materially disrupts classwork or involves substantial disorder or invasion of the rights of others. A student or employee engaging in the foregoing unacceptable uses of the Internet when off school district premises also may be in violation of this policy as well as other school district policies. Examples of such violations include, but are not limited to, situations where the school district system is compromised or if a school district employee or student is negatively impacted. If the school district receives a report of an unacceptable use originating from a non-school computer or resource, the school district may investigate such reports to the best of its ability. Students or employees may be subject to disciplinary action for such conduct, including, but not limited to, suspension or cancellation of the use or access to the school district computer system and the Internet and discipline under other appropriate school district policies, including suspension, expulsion, exclusion, or termination of employment.

C. If a user inadvertently accesses unacceptable materials or an unacceptable Internet site, the user shall immediately disclose the inadvertent access to an appropriate school district official. In the case of a school district employee, the immediate disclosure shall be to the employee’s immediate supervisor and/or the building administrator. This disclosure may serve as a defense against an allegation that the user has intentionally violated this policy. In certain rare instances, a user also may access otherwise unacceptable materials if necessary to complete an assignment and if done with the prior approval of and with appropriate guidance from the appropriate teacher or, in the case of a school district employee, the building administrator.

A. With respect to any of its computers or mobile devices and technology with Internet access, the school district will monitor the online activities of both minors and adults and employ technology protection measures during any use of such technology by minors and adults. The technology protection measures utilized will use best efforts and industry standard approaches to block or filter Internet access to any visual depictions that are:

1. Obscene;

2. Pornographic; and/or

3. Harmful to minors.

B. The term “harmful to minors” means any picture, image, graphic image file, or other visual depiction that:

1. Taken as a whole and with respect to minors, appeals to a prurient interest in nudity, sex, or excretion; or

2. Depicts, describes, or represents, in a patently offensive way with respect to what is suitable for minors, an actual or simulated sexual act or sexual contact, actual or simulated normal or perverted sexual acts, or a lewd exhibition of the genitals; and

3. Taken as a whole, lacks serious literary, artistic, political, or scientific value as to minors.

C. Software filtering technology shall be narrowly tailored and shall not discriminate based on viewpoint.

D. An administrator, supervisor, or other person authorized by the superintendent may disable the technology protection measure, during use by an adult, to enable access for bona fide research or other lawful purposes.

E. The school district will educate students about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms and cyberbullying awareness and response.

Use of the school district computer system and use of the Internet shall be consistent with school district policies and the mission of the school district.

A. By authorizing use of the school district system, the school district does not relinquish control over materials on the system or contained in files on the system. Users should expect only limited privacy in the contents of personal files on the school district system.

B. Routine maintenance and monitoring of the school district system may lead to a discovery that a user has violated this policy, another school district policy, or the law.

C. An individual investigation or search will be conducted if school authorities have a reasonable suspicion that the search will uncover a violation of law or school district policy.

D. Parents have the right at any time to investigate or review the contents of their child’s files and e-mail files. Parents have the right to request the termination of their child’s individual account at any time.

E. School district employees should be aware that the school district retains the right at any time to investigate or review the contents of their files and e-mail files. In addition, school district employees should be aware that data and other materials in files maintained on the school district system may be subject to review, disclosure or discovery under Minn. Stat. Ch. 13 (the Minnesota Government Data Practices Act).

F. The school district will cooperate fully with local, state and federal authorities in any investigation concerning or related to any illegal activities or activities not in compliance with school district policies conducted through the school district system.

Users will respect the rights of others and their intellectual property, including copyrights and trademarks.

A. Users shall not make unauthorized copies of nor plagiarize the works of others.

B. Users shall not copy nor post on the Internet or the works of others without the owner’s written permission.

C. If a user desires to make copies of material found on the Internet, such copies shall be made only in accordance with the principles of “fair use” as that term is defined in the federal Copyright Act.

D. Works created by students are the property of the student. Works created by staff members in the course of their duties and using the District System are the property of the District as works made for hire.

A. The proper use of the Internet, and the educational value to be gained from proper Internet use, is the joint responsibility of students, parents, and employees of the school district.

B. This policy requires the permission of and supervision by the school’s designated professional staff before a student may use a school account or resource to access the District Technology or the Internet.

C. The Technology Use Agreement form for students must be read and signed by the user, the parent or guardian. The Technology Use Agreement form for employees must be signed by the employee. The form must then be filed at the school office.

D. All users shall be responsible for the protection and security of their passwords. Users shall have the ability to change passwords to maintain the confidentiality of their logon credentials.

Use of the school district system is at the user’s own risk. The system is provided on an “as is, as available” basis. The school district will not be responsible for any damage users may suffer, including, but not limited to, loss, damage, or unavailability of data stored on school district diskettes, tapes, hard drives, or servers, or for delays or changes in or interruptions of service or mis-deliveries or non-deliveries of information or materials, regardless of the cause. The school district is not responsible for the accuracy or quality of any advice or information obtained through or stored on the school district system. The school district will not be responsible for financial obligations arising through unauthorized use of the school district system or the Internet.

A. All users shall be notified of the school district policies relating to Internet use.

B. This notification shall include the following:

1. Notification that technology and Internet use is subject to compliance with school district policies.

2. Disclaimers limiting the school district’s liability relative to:

a. Information stored on school district diskettes, hard drives, or servers.

b. Information retrieved through school district computers, networks, or online resources.

c. Personal property used to access school district computers, networks, or online resources.

d. Unauthorized financial obligations resulting from use of school district resources/accounts to access the Internet.

3. A description of the privacy rights and limitations of school sponsored/managed Internet accounts.

4. Notification that, even though the school district may use technical means to limit student Internet access, these limits do not provide a foolproof means for enforcing the provisions of this acceptable use policy.

5. Notification that goods and services can be purchased over the Internet that could potentially result in unwanted financial obligations and that any financial obligation incurred by a student through the Internet is the sole responsibility of the student and/or the student’s parents.

6. Notification that the collection, creation, reception, maintenance, and dissemination of data via the Internet, including electronic communications, is governed by Policy 418, Public and Private Personnel Data, and Policy 511, Protection and Privacy of Pupil Records.

7. Notification that, should the user violate the school district’s acceptable use policy, the user’s access privileges may be revoked, school disciplinary action may be taken and/or appropriate legal action may be taken.

8. Notification that all provisions of the acceptable use policy are subordinate to local, state, and federal laws.

A. Outside of school, parents bear responsibility for the same guidance of technology and Internet use as they exercise with information sources such as television, telephones, radio, movies, and other possibly offensive media. Parents are responsible for monitoring their student’s use of the school district system and of the Internet if the student is accessing the school district system from home or a remote location.

B. Parents will be notified that their students will be using school district resources/accounts to access the Internet and that the school district will provide parents the option to request alternative activities not requiring Internet access. This notification should include:

1. A copy of the user notification form provided to the student user.

2. A description of parent/guardian responsibilities.

3. A notification that the parents have the option to request alternative educational activities not requiring Internet access and the material to exercise this option.

4. A statement that the Technology Use Agreement must be signed by the user, the parent or guardian, and the supervising teacher prior to use by the student.

5. A statement that the school district’s acceptable use policy is available for parental review.

A. "Technology provider" means a person who:

1. contracts with the school district, as part of a one-to-one program or otherwise, to provide a school-issued device for student use; and

2. creates, receives, or maintains educational data pursuant or incidental to a contract with the school district.

B. "Parent" means a parent of a student and includes a natural parent, a guardian, or an individual acting as a parent in the absence of a parent or a guardian.

C. Within 30 days of the start of each school year, the school district must give parents and students direct and timely notice, by United States mail, e-mail, or other direct form of communication, of any curriculum, testing, or assessment technology provider contract affecting a student's educational data. The notice must:

1. identify each curriculum, testing, or assessment technology provider with access to educational data;

2. identify the educational data affected by the curriculum, testing, or assessment technology provider contract; and

3. include information about the contract inspection and provide contact information for a school department to which a parent or student may direct questions or concerns regarding any program or activity that allows a curriculum, testing, or assessment technology provider to access a student's educational data.

D. The school district must provide parents and students an opportunity to inspect a complete copy of any contract with a technology provider.

E. A contract between a technology provider and the school district must include requirements to ensure appropriate security safeguards for educational data. The contract must require that:

1. the technology provider's employees or contractors have access to educational data only if authorized; and

2. the technology provider's employees or contractors may be authorized to access educational data only if access is necessary to fulfill the official duties of the employee or contractor.

F. All educational data created, received, maintained, or disseminated by a technology provider pursuant or incidental to a contract with a public educational agency or institution are not the technology provider's property.

A. "School-issued device" means hardware or software that the school district, acting independently or with a technology provider, provides to an individual student for that student's dedicated personal use. A school-issued device includes a device issued through a one-to-one program.

B. Except as provided in paragraph C, the school district or a technology provider must not electronically access or monitor:

1. any location-tracking feature of a school-issued device;

2. any audio or visual receiving, transmitting, or recording feature of a school-issued device; or

3. student interactions with a school-issued device, including but not limited to keystrokes and web-browsing activity.

C. The school district or a technology provider may only engage in activities prohibited by paragraph B if:

1. the activity is limited to a noncommercial educational purpose for instruction, technical support, or exam-proctoring by school district employees, student teachers, staff contracted by the school district, a vendor, or the Minnesota Department of Education, and notice is provided in advance;

2. the activity is permitted under a judicial warrant;

3. the school district is notified or becomes aware that the device is missing or stolen;

4. the activity is necessary to respond to an imminent threat to life or safety and the access is limited to that purpose;

5. the activity is necessary to comply with federal or state law, including but not limited to Minnesota Statutes section 121A.031; or

6. the activity is necessary to participate in federal or state funding programs, including but not limited to the E-Rate program.

D. If the school district or a technology provider interacts with a school-issued device as provided in paragraph C, clause 4, it must, within 72 hours of the access, notify the student to whom the school-issued device was issued or that student's parent and provide a written description of the interaction, including which features of the device were accessed and a description of the threat. This notice is not required at any time when the notice itself would pose an imminent threat to life or safety, but must instead be given within 72 hours after that imminent threat has ceased.

A child in a publicly funded preschool or kindergarten program may not use an individual-use screen, such as a tablet, smartphone, or other digital media, without engagement from a teacher or other students. This section does not apply to a child for whom the school has an individualized family
service plan, an individualized education program, or a 504 plan in effect.

A. The school district administration will develop appropriate user notification forms, guidelines, and procedures necessary to implement this policy for submission to the school board for approval. Upon approval by the school board, such guidelines, forms, and procedures shall be an addendum to this policy.

B. The administration shall revise the user notifications, including student and parent notifications, if necessary, to reflect the adoption of these guidelines and procedures.

C. The school district's Technology Use policies and procedures are available for review by all parents, guardians, staff, and community members.

D. Because of the rapid changes in the development of the Internet, the school board shall conduct an annual review of this policy.

• 15 U.S.C. § 6501 et seq. (Children’s Online Privacy Protection Act)
• 17 U.S.C. § 101 et seq. (Copyrights)
• 20 U.S.C. § 6751 et seq. (Enhancing Education through Technology Act of 2001)
• 47 U.S.C. § 254 (Children’s Internet Protection Act of 2000 (CIPA))
• 47 C.F.R. § 54.520 (FCC rules implementing CIPA)
• Minn. Stat. § 125B.15 (Internet Access for Students)
• Minn. Stat. § 125B.26 (Telecommunications/Internet Access Equity Act)
• Tinker v. Des Moines Indep. Cmty. Sch. Dist., 393 U.S. 503, 89 S.Ct. 733, 21 L.Ed.2d 731 (1969)
• United States v. Amer. Library Assoc., 539 U.S. 194, 123 S.Ct. 2297, 56 L.Ed.2d 221 (2003)
• Doninger v. Niehof , 527 F.3d 41 (2nd Cir. 2008)
• R.S. v. Minnewaska Area Sch. Dist. No. 2149, No. 12-588, 2012 WL 3870868 (D. Minn. 2012)
• Tatro v. Univ. of Minnesota, 800 N.W.2d 811 (Minn. App. 2011), aff’d on other grounds 816
• N.W.2d 509 (Minn. 2012)
• S.J.W. v. Lee’s Summit R-7 Sch. Dist., 696 F.3d 771 (8th Cir. 2012)
• Kowalski v. Berkeley County Sch., 652 F.3d 656 (4th Cir. 2011)
• Layshock v. Hermitage Sch. Dist., 650 F.3d 205 (3rd Cir. 2011)
• Parents, Families and Friends of Lesbians and Gays, Inc. v. Camdenton R-III Sch. Dist., 853
• F.Supp.2d 888 (W.D. Mo. 2012)
• M.T. v. Cent. York Sch. Dist., 937 A.2d 538 (Pa. Commw. Ct. 2007)
• J.S. v. Bethlehem Area Sch. Dist., 807 A.2d 847 (Pa. 2002)

• MSBA/MASA Model Policy 403 (Discipline, Suspension, and Dismissal of School District Employees)
• MSBA/MASA Model Policy 406 (Public and Private Personnel Data)
• MSBA/MASA Model Policy 505 (Distribution of Nonschool-Sponsored Materials on School Premises by Students and Employees)
• MSBA/MASA Model Policy 506 (Student Discipline)
• MSBA/MASA Model Policy 514 (Bullying Prohibition Policy)
• MSBA/MASA Model Policy 515 (Protection and Privacy of Pupil Records)
• MSBA/MASA Model Policy 519 (Interviews of Students by Outside Agencies)
• MSBA/MASA Model Policy 521 (Student Disability Nondiscrimination)
• MSBA/MASA Model Policy 522 (Student Sex Nondiscrimination)
• MSBA/MASA Model Policy 603 (Curriculum Development)
• MSBA/MASA Model Policy 604 (Instructional Curriculum)
• MSBA/MASA Model Policy 606 (Textbooks and Instructional Materials)
• MSBA/MASA Model Policy 806 (Crisis Management Policy)
• MSBA/MASA Model Policy 904 (Distribution of Materials on School District Property by Nonschool Persons)

• Adopted: May 11, 1998
• Amended: May 28, 2002
• Amended: March 13, 2006
• Amended: May 14, 2007
• Amended: August 22, 2007
• Amended: October 12, 2009
• Amended: August 11, 2014
• Amended: October 12, 2015
• Amended: September 17, 2018
• Last Reviewed: January 26, 2023

• Policy 631 - Technology Use