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Policy 511 - Student Records

I. Purpose

The purpose of this policy is to set forth the responsibility of Independent School District 284     regarding the collection, maintenance, and dissemination of student records and the protection of the privacy rights of students as provided in federal law and state statutes.

II. General Statement of Policy

Student records are collected for a variety of purposes by the School District. To protect the welfare of students and preserve their right to privacy, these records are not generally of a public nature. Student records or copies of student records are therefore, to be made available only in accordance with the terms of Policy 511, and in accordance with applicable provisions of state and federal laws, rules and regulations. 

The following procedures and policies regarding the protection and privacy of parents and students are adopted by the school district, pursuant to the requirements of 20 U.S.C. § 1232g, et seq., (Family Educational Rights and Privacy Act (FERPA)) 34 C.F.R. Part 99 and consistent with the requirements of the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, and Minn. Rules Parts 1205.0100-1205.2000.
 

III. Directory Information

Directory Information is that which is available to the public upon written request. 

Under Minnesota law, a school district may not designate a student’s home address, telephone number, email address, or other personal contact information as “directory information.”

This classification includes official records that includes:

1. Student name*
2. Student photos for school-approved publication
3. Date of birth
4. Participation in officially recognized activities and sports
5. Weight and height of members of athletic teams
6. Dates of attendance
7. Degrees and awards received
8. Most recent previous educational agency or institution attended by student
9. Grade level

    *by default this information may include identifiable information about the parents/guardians
 

Legal References

  • Minn. Stat. § 13.32, Subd. 5 (Directory Information)

Adoption and Amendment History

  • Adopted: March 9, 1970
  • Amended: March 9, 1987
  • Amended: July 11, 1988
  • Amended: August 16, 2004
  • Amended: April 11, 2005
  • Amended: June 6, 2016
  • Amended: February 10, 2020
  • Amended: July 10, 2023
  • Last Reviewed: July 10, 2023
     

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