Policy 418 - Public and Private Personnel Data

The purpose of this policy is to provide guidance to school district employees as to the data the school district collects and maintains regarding its personnel. 

A.  All data on individuals collected, created, received, maintained or disseminated by the school district, which is classified by statute or federal law as public, shall be accessible to the public pursuant to the procedures established by the school district.

B.  All other data on individuals is private or confidential.
 

• Minn. Stat. Ch. 13 (Minnesota Government Data Practices Act)
• Minn. Stat. § 13.02 (Definitions)
• Minn. Stat. § 13.37 (General Nonpublic Data)
• Minn. Stat. § 13.39 (Civil Investigation Data)
• Minn. Stat. § 13.43 (Personnel Data)
• Minn. Stat. § 13.601, Subd. 3 (Elected and Appointed Officials)
• Minn. Stat. § 122A.20, Subd. 2 (Mandatory Reporting)
• Minn. Stat. § 122A.40, Subds. 13 and 16 (Employment; Contracts; Termination)
• Minn. Stat. § 626.556, Subd. 7 (Reporting of Maltreatment of Minors)
• P.L. 104-191 (HIPAA)
• 45 C.F.R> Parts 160 and 164 (HIPAA Regulations)

• Adopted: September 13, 2004
• Amended: January 9, 2006
• Amended: August 11, 2014
• Amended: July 11, 2016
• Last Reviewed: July 11, 2016

• Policy 416-R - Public and Private Personnel Data Regulations